Job Details

Description

Primary Purpose

Under the direction of the Operations Director, the Operations and Finance Manager will provide oversight to the operational and financial aspects of the agency, ensuring smooth day-to-day operations while maintaining financial stability by managing budgets, reporting on key metrics, and monitoring financial compliance. The Operations and Finance Manager will perform duties at the professional level, directly related to the management or general business operations of the department, and must exercise independent judgment and discretion.

Education and Experience

A bachelor's degree and five years of experience in related field or an equivalent combination of education and experience. Prior experience in finance and accounting roles, ideally with exposure to operations management preferred. Must possess knowledge of basic accounting principles. Management experience required. Excellent written and verbal communication to effectively convey complex financial and operational information. Proficiency in Microsoft Office applications and accounting software is required. Knowledge of non-profit business practices and experience in medical billing is preferred. Experience with IT and software management a plus.

Minimum Qualifications

1. Provide proof of current, valid Oregon Driver's License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
2. Successfully pass a Criminal Background Check and Medicaid Fraud Check.

• Assist in developing budgets for different departments.
• Monitor financial performance against budget and identifying variances.
• Prepare financial reports and analysis for Executive Leadership.
• Provide oversight to accounts payable and receivable processes.
• Provide back up in all areas of finance.
• Develop and implement financial policies and procedures and optimize financial processes for efficiency and accuracy.
• Coordinate audits and liaise with external auditors.
• Ensure compliance with financial regulations and standards and identify and mitigate financial Optimize operational processes and identifying areas for efficiency improvement.
• Work closely with different departments to align operational goals with financial strategies.
• Communicate financial and operational data to stakeholders across the agency.
• Plan and organizes daily activities related to agency operations.
• Review, analyze, and evaluate business procedures.
• Implement policies and procedures that will improve day-to-day operations.
• Provides oversight of agency purchasing and procurement.
• May serve as back up or lead in agency Operations projects.

• Lead, train and develop operations and finance staff for maximum effectiveness.
• Perform all supervisory responsibilities for assigned staff, which may include scheduling and assigning work, training, hiring, and addressing, and/or documenting performance or disciplinary issues.

• Participate in the development of the Kairos's plans and programs, particularly from the perspective of the impact on clients and employees.
• Actively promote the mission and values of the agency externally and internally.
• Lead change initiatives when appropriate. Manages change to achieve continuous improvement of both the Finance department and the agency.
• Ability to positively influence colleagues and stakeholders.
• Participate in developing leadership within the agency.

• Meet all Education and/or Experience Requirements listed for the specific position.
• Provide references upon request.
• Request official transcripts upon offer of employment.
• Provide proof of current, valid Oregon Driver's License (or if out-of-state will obtain Oregon license within 30 days), comprehensive automobile insurance (if applicable) and a safe driving record (minimum of 3 yrs.) to use company or personal vehicle for required duties.
• Successfully pass a Criminal Background Check and Medicaid Fraud Check.
• Obtain and maintain current CPI Verbal De-Escalation Certification during employment.
• Obtain and maintain current First Aid and Cardiopulmonary Resuscitation (CPR) certification during employment.
• Obtain a Food Handler's Card once employed.