Job Details

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JOB SUMMARY:

This position is responsible for the timely and accurate processing of accounts payable invoices and payments for assigned companies. Primary responsibilities include data entry, processing invoice batches, obtaining required invoice approvals, reviewing and appropriately distributing invoices, maintaining credit application information, reviewing other team members' data entry for accuracy, and processing check payments. Performs other duties as assigned.

Reports to: AP/AR Manager

Company: F.D. Thomas Corporate

ESSENTIAL JOB FUNCTIONS:

• Enter daily Cash Management transactions
• Maintain all monthly/quarterly corporate filings, licenses, and all other compliance issues, documentation, and processing of applications.
• Prepare all required state Sales and Use Taxes returns
• Heavy volume data entry of vendor invoices into Vista assigning invoices to proper jobs, phases, and GL accounts
• Work with other departments to obtain invoice approval
• Reconcile vendor statements and obtaining any missing invoices
• Monitor the AP inbox. Work through and respond to inquiries and resolve questions/issues
• Prepare and process monthly cell phone billings and cost to jobs
• Prepare and process monthly fuel card use and cost to jobs
• Prepare out-of-state resale certificates and vendor credit applications
• Maintain vendor W-9 database and prepare annual 1099 filing
• Print and process checks as selected by Manager
• Process Visa charges in coordination with project managers
• Enter and post payments for customer billings and payments
• While it is impossible to list every duty that may be asked of an employee, the Employer may ask that an employee do other duties as the business need arises
• Help staff with excel, query, and Viewpoint downloads
• Maintain confidential information regarding the company and/or its personnel

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• High School Diploma or equivalent
• Post-high school education/training in accounting and/or finance
• Associate degree (or higher) Accounting
• Proficient in Vista Accounting
• 3 years' experience performing similar functions in a position of responsibility
• Excellent math and problem-solving skills
• Proficient with computers, accounting software, a10-key, Windows operating system and Excel software.
• Ability to learn new software quickly
• Organized, attentive to detail, team player, good time management

OTHER REQUIREMENTS:

• • Valid Oregon Driver's license and reliable transportation

EEO Statement:

AIS Infrastructure affords equal opportunity in employment to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. AIS Infrastructure is an Equal Opportunity Employer.