Job Details

Job Full Description

Administrative Assistant

Express is searching for an Administrative Assistant for a growing commercial concrete contractor working in commercial, industrial, and agricultural sectors. The organization continues to expand, we are seeking atalented professional to join our team. This role offers the opportunity to build a long-term career for self-motivated individuals who thrive in a fast-paced and collaborative environment.

The Administrative Assistant supports management and field teams by ensuring office procedures and administrative tasks are completed accurately and efficiently. This is a full time position, with a wage range of $21-$24!
Essential Duties

• Provide high-level administrative support to management to maintain an organized and efficient office environment
• Oversee day-to-day office activities and assist with operational functions such as budgeting, cash flow tracking, accounts payable, and accounts receivable
• Process weekly payroll; knowledge of Prevailing Wage and Davis Bacon certified payroll is a plus

Additional Duties

• Record and manage meeting minutes
• Coordinate travel arrangements for field personnel
• Serve as the primary office contact for clients, vendors, and field staff
• Manage new hire documentation and onboarding processes
• Maintain documentation for company equipment, including registration and licensing
• Perform data entry and manage electronic and physical filing systems
• Work collaboratively with the company's CPA during month-end processes, providing reports and documentation as needed
• Identify opportunities to improve office workflows and operational processes
• Manage bank reconciliations
• File various state taxes related to out-of-state work on a monthly and quarterly basis
• Oversee FMCSA (Federal Motor Carrier Safety Administration) and IFTA (International Fuel Tax Agreement) reporting and filings
• Participate in office meetings with management and staff
• Support clear communication between office staff and field teams
• Prepare and submit project billings for review and approval by the Project Manager
• Maintain punctual, reliable attendance and a professional demeanor
• Perform other duties as assigned

Interpersonal Skills

• Strong verbal and written communication skills
• Ability to understand instructions and respond to concerns effectively
• Professional, respectful, and courteous demeanor
• Ability to collaborate well with colleagues and leadership
• Strong relationship-building skills with clients, vendors, and team members
• Customer service oriented
• Ability to handle sensitive matters with tact and discretion
• Ability to remain calm under pressure and manage conflict professionally
• Adaptability in changing priorities and work demands
• Demonstrates confidentiality, dependability, optimism, and professionalism

Supervisory Responsibilities

None
Qualifications

The requirements listed are representative of the knowledge, skills, and abilities required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Education & Experience

• High school diploma or equivalent
• Minimum of 2 years of related administrative or office experience

Language Skills

• Excellent phone etiquette and verbal communication skills
• Ability to communicate clearly with employees, clients, and vendors
• Ability to read and interpret documents and prepare routine reports, memos, and correspondence
• Professional written communication skills for email and documentation

Computer Skills

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel)
• Experience with Sage 100 Construction or similar accounting software preferred
• Comfortable using modern office technology and systems

#1951OS

Medford, OR
1951
3523 Arrowhead Drive
Suite 100
Medford, OR 97504