Job Details

Facilities Assistant

Now Hiring: Facilities Assistant Department: Facilities Reports to: Associate Director of Facilities Status: Full-Time, Non-Exempt Salary Range: $65,000 $77,000 Schedule: MondayFriday, 7:00am3:30pm Location: Ashland, OR

The Oregon Shakespeare Festival (OSF) is seeking a highly organized and detail-oriented Facilities Assistant to support daily operations across our Facilities department. This role combines administrative coordination, operational support, and project tracking to help ensure OSF's buildings, workspaces, and systems run efficiently.

As a Facilities Assistant, you'll provide critical support to the Associate Director of Facilities and Custodial leadership. You'll coordinate work requests, manage key and inventory systems, track budgets and purchasing, and serve as a central point of communication between Facilities, vendors, and internal departments. Your work will help ensure OSF's campus remains functional, organized, and responsive to operational needs.

Operations Coordination: Assist with day-to-day planning, prioritize and distribute work requests, and support Facilities staff scheduling and communications.

Key & Access Management: Maintain key inventory systems, assign and track keys and access cards, and support contractor/vendor access.

Budget & Purchasing Support: Track department budgets, code invoices, manage credit card transactions, and coordinate purchasing of supplies and equipment.

Inventory & Logistics: Maintain inventory for Facilities supplies (lighting, HVAC, plumbing), manage warehouse and storage areas, and coordinate deliveries.

Fleet Management: Track vehicle mileage, fuel, repairs, and maintenance; coordinate servicing and support vehicle purchasing research.

Signage & Campus Support: Manage and install signage across campus, coordinate with vendors, and support campus-wide needs.

Administrative Support: Schedule meetings, prepare agendas and notes, maintain SharePoint updates, and track on-call schedules.

Systems Support: Assist with UKG time tracking, IATSE tracking, and troubleshooting basic IT-related issues in coordination with IT.

You'll Thrive Here If You

Have a GED or equivalent, with prior office, clerical, or administrative experience.

Are highly organized and detail-oriented, with the ability to manage multiple priorities simultaneously.

Communicate effectively with a wide range of stakeholders, including staff, vendors, and contractors.

Are proficient in Microsoft Office (Excel, Word) and comfortable with systems like SharePoint.

Can work independently, follow through on tasks, and adapt to changing priorities.

Hold a valid Oregon driver's license and can pass a background check.

Preferred Qualifications

Experience supporting facilities, operations, or maintenance teams.

Strong writing, proofreading, and basic math skills.

Experience working in fast-paced, multi-department environments.

Physical & Schedule Requirements

Ability to lift up to 40 lbs.

Ability to climb stairs and ladders and work in occasionally noisy or dusty environments.

Standard schedule is MondayFriday, 7:00am3:30pm.

Organizational Background

The Oregon Shakespeare Festival (OSF) was founded in 1935 in Ashland, OR, and has grown from a three-day festival of two plays to a nationally renowned theatre arts organization that presents a rotating repertory season of up to 10 plays and musicals, including illuminating interpretations of Shakespeare, other enduring classics, and new works. OSF productions have been presented on Broadway, internationally, and at regional, community, and high school theatres across the country. OSF received the 1983 Special Tony Award for Outstanding Regional Theatre and is one of the largest nonprofit theatres in the nation with three stages, including an outdoor Allen Elizabethan Theatre.

Statement of Purpose

The Oregon Shakespeare Festival creates world-class theatre, revealing our collective humanity through illuminating interpretations of new and classic plays, and inspiring a love of our art form for current and future generations.

Company Values

We are committed to working toward inclusion, diversity, equity, and accessibility, creating a space of belonging for all audiences and employeesthrough concrete actions and systemic improvements.

We nurture and support our artists, attracting and retaining diverse, innovative talent across the organization.

We believe in the transformational power of collaborative artmaking and performance.

We recognize the importance of responsible stewardship of resources and sustainable business, financial, and environmental practices.

We serve the public good and engage with and respect our community of artists, audiences, staff, local citizens, patrons, donors, and the greater theatre community worldwide.