Job Details

Job Title

Specialized Clerical Assistant

Location

500 NW 6th St, Grants Pass, OR

Salary

$18.01 - $19.44 Hourly

Job Type

Regular Part-Time

Job Number

26-055

Description

Performs specialized clerical duties to maintain and process records and forms in direct support of departmental programs; answers varied questions regarding departmental policies, procedures, and services; does related work as required. An employee in this classification performs specialized clerical functions. Although an incumbent will perform many of the same duties as a Department Assistant, they are also responsible for handling clerical functions requiring a specific knowledge of the departmental operations, policies, procedures, terminology, and governing laws. An employee in this classification will be required to utilize discretion and judgment in the application of departmental guidelines and governing laws and regulations to perform assigned tasks. Work is performed under supervision with little or no instruction as to manner of performance. Supervision is not normally a responsibility of positions in this classification.

Typical Daily Tasks

1. Organizes files and catalogs materials. 2. Gathers data, posts, sorts, checks and maintains records; receipts money. 3. Operates computer to access/update various files and programs; runs/prepares a variety of reports. 4. Types forms, letters, memos, reports, and file cards; makes copies. 5. Records information on various forms and documents. 6. Provides assistance to and gathers information from the public in completing and processing required forms and/or to complete department-related functions. 7. Answers questions and composes correspondence regarding departmental policies, procedures, and services. 8. Handles dissatisfied individuals by identifying questions, problems and offering assistance. 9. Assembles or compiles a variety of data from various records for incorporation into reports. 10. Performs moderately complex mathematical computations such as percentages and interest to complete assignments.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Considerable knowledge of different filing systems including alphabetical, numerical and chronological; business English, spelling and punctuation; general office practices and procedures; recordkeeping. Some knowledge of the operations, policies, terminology, and governing laws of the assigned department. Excellent public relations skills and ability to remain calm, professional, and friendly in adverse situations. EDUCATION AND EXPERIENCE High school graduation or equivalency; and two years of experience performing clerical work, preferably including experience and/or training in the operation of the assigned department; or any satisfactory combination of experience and training which demonstrates the knowledge, skills and ability to perform the above-described duties. OTHER SKILLS AND ABILITIES Organize, file and retrieve materials and documents; deal courteously and tactfully with the general public; make moderately complex mathematical computations and tabulations with speed and accuracy; establish priorities and organize own workload; retrieve data from records, keep and arrange it for statistical and other reporting purposes; research problems, determine source of error and correct; understand governing regulations of assigned function; use independent judgment in making decisions within prescribed policies and procedures; maintain confidentiality. The operation of standard office equipment, including the operation of a computer to update/access files; typing; word processing.

Supplemental Information

BACKGROUND INVESTIGATION Those employed in this position may be subject to pre-employment drug testing and a background investigation, including but not limited to criminal background investigation. Conviction of a crime will not necessarily disqualify an individual for this classification.

This position is not eligible for full medical benefits.

01 This position is Part-Time only, Are you willing to accept part-time employment? Yes No

02 Request for Confidentiality: Certain documents that are submitted to the County may be disclosed to the public under state public records laws. If you are submitting your application on the condition that it will be kept confidential, please select "yes", if not, please select "no". If you select "yes" to this supplemental question, the County will use good faith efforts to keep your application confidential. This request will not be used to consider your employment with the County. Yes No * Required Question