Job Details

Office Assistant

The Administration Department is seeking a highly organized and detail-oriented individual to fill the position of Office Assistant. This full-time role requires a dependable professional who is able to work efficiently in a fast-paced confidential environment and provide exceptional internal and external customer service.

Primary responsibilities include:

• Greeting and assisting customers in person and by telephone
• Performing a variety of administrative duties, including filing, copying, data entry, and calendar management
• Posting Accounts Payable transactions
• Transcribing, preparing, and reviewing meeting minutes
• Organizing, maintaining, and archiving departmental documents
• Utilizing Microsoft Word, Excel, Teams, and Outlook with a high level of proficiency
• Maintaining strict confidentiality and exercising sound judgment in handling sensitive information

Schedule: Full-time, Monday through Friday, 8:00 a.m. to 5:00 p.m., on-site.

The City of Grants Pass is a High Performance Organization that has a well-defined Mission, Vision and Values which provides the framework for our organizational culture. We believe that the best solutions come from empowered teams with the knowledge and shared vision of the community's goals. We promote a legacy of excellence through a culture of trust, collaboration, and encouragement of personal growth and the celebration of our achievements. We seek to attract adaptable, creative and motivated individuals who share our community pride and dedication to exceptional public service.

If you are an individual who appreciates a collaborative team environment, which focuses on trust, crucial communications, commitment, accountability and results, then the City of Grants Pass may be a great place for you!

Minimum Qualifications

A High School Diploma or GED, and two years of general office experience including customer service experience are required; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those in the job description.

Licensing Requirements:

• Oregon Driver's License – Class C with an acceptable driving record
• Certification of 40 words per minute at 95% accuracy keyboarding skills.

How to Apply

Attach your resume, cover letter and typing test.

Application materials must be turned in by the closing date in order to be considered for this position.

Required materials to be turned in for this recruitment are:

• City Application
• Supplemental Questionnaire
• Resume
• Cover Letter
• Typing test indicating 40 words per minute at 95% accuracy.