Job Details

Accounting/Financial Analyst

  2019-10-14     City of Ashland     20 E. Main Street     $57,831.00 year  
Description:

The successful candidate chosen for this position performs a variety of professional and technical accounting and financial reporting functions in support of City-wide operations; ensures the accuracy of ledgers and subsidiary financial systems; maintains accurate financial records; prepares various reports and ensures reporting requirements are in compliance with Generally Accepted Accounting Principles (GAAP); and performs other work as assigned.

Person hired will enjoy an excellent fringe benefit package which includes: paid vacation, sick and holiday leave; retirement through the Public Employees' Retirement System (PERS or OPSRP); 2% City contribution to HRA-VEBA account; optional deferred compensation programs with a contribution from the City for qualified employees; employee and dependent medical, dental and vision insurance with a 5% pre-tax contribution by employee; life and AD&D insurance; long-term disability plan; and additional wellness benefits.

ESSENTIAL JOB FUNCTIONS:

The duties listed below are only intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related and/or a logical assignment to the classification.

Perform a variety of professional and technical accounting and financial reporting functions; maintain accuracy of general, revenue, and expenditure ledgers and subsidiary financial systems; ensure system transactions are recorded according to GAAP and State procedures. Perform internal auditing of cash operations; ensure compliance with applicable financial policies and procedures.

Reconcile a variety of accounting records including, but not limited to, cash activity in Accounts Payable and payroll clearing funds, bank statements/deposits and charge cards; review and complete cash receipt and treasurers check journal entry postings; maintain journals, ledgers, and other financial records; establish the financial status of various funds and reconcile discrepancies as needed.

Performs analytic work on Balance Sheet, Revenue and Expense Accounts. Perform trend analysis on revenue streams and cost centers as directed.

This position will have a lead role in the development, deployment and utilization of technology for the division. Responsibilities include:

  • Creation, build out and maintenance of highly detailed financial statements linked to City's financial system.
  • Link and update all recurring reports such as federal and state and similar regulatory reporting requirements.
  • Develop data links and update processes between multiple databases/systems within the City, such as between the City's transparency software and the City's ERP system.
  • Create and utilize pivot tables for individually assigned work as well as for overall Accounting Division projects and responsibilities.
  • Create and utilize complex formulas within Excel.
  • Train, coach and consult with accounting team on data extraction and reporting tools and analysis
  • Train, coach and consult with department customers and end-users on data extraction and reporting tools and analysis

Work with upper management gathering, analyzing and managing confidential information such as:

  • Union negotiation costing which encompasses all negotiating factors including, but not limited to, cost of living adjustments, healthcare premiums, and flexible spending account contributions
  • Create and manage position costing spreadsheets and reports for the budget or as directed by the Accounting Manager that include the estimated personnel cost of individual employees, departments, and divisions based upon assumptions provided by management.
  • Estimates wage and benefit costs of an individual employee for potential severance package.

Coordinate the maintenance of fixed asset records including the periodic physical inventory of assets.

Produce regular or special financial summaries, balances, or other reports pertaining to area of assignment as required; verify complete summaries against source documents, which may involve statistical tabulations and calculations in accordance with established formulas and procedures.

Prepare proprietary financial statements and schedules in compliance with GAAP requirements; oversee accounting procedures for all proprietary operations within the City.

Provide assistance in the development of the annual budget; monitor budget activities; forecast funds needed for City operations; assist in preparing the final budget document for approval by City Council.

Write, follow, and update procedures relating to area of expertise; track, document, and report on City performance relating to area of expertise.

Assist and support team performance, work cooperatively with other team members; provide positive support to internal and external customers.

Follow all safety rules and procedures established for work areas.

AUXILIARY JOB FUNCTIONS:

Provide assistance to accounts payable, accounts receivable, and payroll as assigned, including telephone relief and assistance as necessary.

Maintain proficiency by attending training conferences and meetings, reading materials, and meeting with others in areas of responsibility.

Perform other work as assigned.

MINIMUM QUALIFICATIONS:

EDUCATION, TRAINING AND EXPERIENCE

Education: Possession of a bachelor's degree with major coursework in accounting, finance, or a related field.

Experience: A minimum of two (2) years of professional accounting experience in a public agency setting.

Substitution: Any satisfactory equivalent combination of education, training and experience that demonstrates the knowledge, skills and abilities to perform the duties of the job proficiently may substitute for the above requirements.

Desirable Qualifications: Previous accounting experience in a city organization is desirable; familiarity with various financial software systems is desirable.

SPECIAL REQUIREMENTS

License: Possession of, or the ability to obtain and retain, an Oregon driver license by the time of appointment.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Principles and practices of governmental accounting and auditing, including general ledger, debit, credit, and journal entry procedures.

Generally Accepted Accounting Principles.

Principles and practices of internal auditing.

The operation of manual and automated accounting systems.

Principles and practices of financial record keeping and reporting.

Principles and practices of municipal budget preparation and administration.

Advanced mathematical principles.

Modern office procedures, methods and computer equipment.

Pertinent federal, state and local codes, laws and regulations.

Advanced spreadsheet and database software knowledge.

Common word processing.

Ability to:

Perform a variety of professional and technical accounting functions.

Complete detailed accounting transactions.

Reconcile various financial statements with the general ledger and make adjustments as necessary.

Perform internal auditing of cash operations.

Maintain accurate and current financial records.

Prepare accurate financial statements and reports.

Perform mathematical calculations with speed and accuracy.

Operate a variety of office equipment including a computer and associated spreadsheet and word processing applications.

Participate in budget development.

Interpret and apply applicable Federal, State and local laws, codes, and regulations.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective relationships with those contacted in the course of work.

Please apply ONLINE at www.ashland.or.us
A completed City application must be filed online with the Personnel Office before the deadline shown above and may be supplemented with a resume of work experience. Resumes are NOT accepted in lieu of a completed City application. Resumes received without a completed City application will not receive a response from the Personnel Department.
Following a review of the applications, a limited number of the most highly qualified applicants may be invited via email to proceed further in the selection process. Those not selected for interview will be notified in email (no phone calls please). The applicant selected must provide, at the time of employment, appropriate documentation of citizenship, as required by the immigration and Naturalization Act of 1986.

A thorough background investigation will be completed on the candidate selected for hire.

The City of Ashland will make reasonable accommodations for the disabled. Individuals with disabilities requiring accommodation in the application or testing process MUST inform the Personnel Office of the City of Ashland, in writing, no later than the final filing date as stated on the job bulletin. Applicants needing such accommodations should document the request, including an explanation as to the type and extent of accommodations needed to participate in the selection process.


Do not contact this company in solicitation of any product or service.

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