Job Details

P/T Municipal Court Services Clerk

  2020-01-14     City of Ashland     20 E. Main Street     $20.40 - $25.04 hour  
Description:

Join our team!!

We are excited to invite candidates to apply for an opportunity to work with the public, meet a variety of citizens and customers and be a part of our local municipal court service that we provide to the Ashland community!

This is a P/T position (20 hours/week) working a flexible schedule Monday through Thursday. Candidate hired will be eligible for employee-only benefits.

The successful applicant hired will provide responsible clerical support to the Municipal Court; handle a variety of court-related clerical matters using moderate independent judgment in applying established practices and procedures; maintain court calendars and schedules hearings, trials, and pre-trial meetings; monitor warrants and fines; prepare and process court orders, agreements, and appeals; receive fines and fees paid by defendants; maintain financial accounts in a computerized system, and research and resolve problems and concerns; compile data; receive, handle, or refer calls and visitors; maintain departmental files; and perform other work as assigned.

ESSENTIAL JOB FUNCTIONS:

The duties listed below are only intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related and/or a logical assignment to the classification.

Maintain court calendars and schedule court pre-trials, hearings, and trials; notify appropriate personnel, subpoena witnesses, and select and summon jurors for jury trials; compile individual files for traffic and misdemeanor complaints; ensure completeness of the court docket and forward information to the appropriate personnel.

Monitor warrants and fines; issue "show cause" orders and license suspensions; issue warrants as ordered; prepare and process various court orders, agreements, and appeals, and distribute to appropriate agencies and individuals; arrange for payments, diversion program completion, community service, or jail sentence, which includes preparing appropriate paperwork and sending to affected agencies.

Gather criminal history and driving record information on new cases and on cases to be reviewed for closure after diversion, deferred sentence, or probation is set to expire; submit traffic convictions to the Oregon Department of Motor Vehicles as appropriate; send notices to attorneys regarding non-compliant cases for further prosecution.

Prepare, compose, and/or type a variety of routine correspondence and documents for the court and the Judge, including court orders and supporting documents; maintain various court-related lists.

Respond to routine questions from defendants, attorneys, witnesses, prospective jurors, and the general public in person, over the telephone and in writing, regarding citations, court dates, non-payment of fines, postponements, jury duty, etc.

Maintain court files; process payments and refunds; maintain ledgers; prepare warrants, licenses, suspensions, and reinstatement orders as approved by the Court; maintain records of active warrants for arrest.

Monitor and/or complete the daily bank deposit; break down fines, fees, assessments, costs, refunds, restitutions, etc, and enter information into the computer system; prepare other break down reports as assigned.

Maintain accurate computer records in LEDS, and monitor/update error lists.

Follow all safety rules and procedures established for work areas.



AUXILIARY JOB FUNCTIONS:

Maintain proficiency by attending training conferences and meetings, reading materials, and meeting with others in areas of responsibility.

Perform other work as assigned.

MINIMUM REQUIRED QUALIFICATIONS:
EDUCATION, TRAINING AND EXPERIENCE
Education: Possession of a high school diploma, a GED, or equivalent.
Experience: A minimum of three (3) years of clerical experience, including at least one year in a court or legal office environment. Advanced proficiency in Excel is required.
Substitution: Any satisfactory equivalent combination of education, training and experience that demonstrates the knowledge, skills and abilities to perform the duties of the job proficiently may substitute for the above requirements.

Desirable Qualifications: Current LEDS certification highly desirable. Possession of a certification from the Oregon Association for Court Administration is desirable; College-level coursework in business administration is desirable. Experience in a city organization is desirable.

SPECIAL REQUIREMENTS
License: Possession of, or the ability to obtain and retain, an Oregon driver license by the time of appointment.

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of:
Basic court and legal system procedures.
Court related laws and codes, and legal terminology
The use of office automation, including computers, as well as standard business software.
Clerical methods and procedures.
English grammar, spelling, vocabulary, and punctuation.
Basic mathematics including addition, subtraction, multiplication, division, fractions, and percentages.
Principles and practices of customer service.
Principles and practices of business letter writing.
Common word processing, spreadsheet, and database software.

Ability to:
Use computers and standard business software.
Make calculations using basic mathematics.
Prepare and maintain financial, statistical, and narrative information, data, tables, and charts.
Maintain confidentiality of documents, materials, and information.
Learn specialized automated systems used in the department.
Locate, identify, and correct inaccurate or incomplete information.
Communicate effectively, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.

Please apply ONLINE at https://www.governmentjobs.com/careers/ashlandor

A completed City application must be filed online with the Personnel Office before the deadline shown above and may be supplemented with a resume of work experience. Resumes are NOT accepted in lieu of a completed City application. Resumes received without a completed City application will not receive a response from the Personnel Department.
Following a review of the applications, a limited number of the most highly qualified applicants may be invited via email to proceed further in the selection process. Those not selected for interview will be notified in email (no phone calls please). The applicant selected must provide, at the time of employment, appropriate documentation of citizenship, as required by the immigration and Naturalization Act of 1986.

A thorough background investigation will be completed on the candidate selected for hire.

The City of Ashland will make reasonable accommodations for the disabled. Individuals with disabilities requiring accommodation in the application or testing process MUST inform the Personnel Office of the City of Ashland, in writing, no later than the final filing date as stated on the job bulletin. Applicants needing such accommodations should document the request, including an explanation as to the type and extent of accommodations needed to participate in the selection process.

https://www.governmentjobs.com/careers/ashlandor


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