Job Details

Jackson County Library Services

FINANCE MANAGER

MEDFORD, OR

FULL-TIME/40 HOURS PER WEEK

$89,898 TO $112,590 PER YEAR

$43.22 TO $54.13 PER HOUR

CLOSES MARCH 5, 2024 - OPEN UNTIL FILLED

THE POSITION

The Finance Manager is responsible for performing a variety of professional level accounting functions, including analyzing and recording financial transaction; annual budget and audit preparation; and preparing and reviewing reports, records and statements. Prepares and monitors financial analysis and reconciliations and makes appropriate adjustments. The position works under the general direction of the Library Director, and oversees the work of the Finance Team.  

DUTIES AND RESPONSIBILITIES

• Supervision of Finance Department staff and work; including but not limited to payroll, A/P, A/R and bank reconciliations.

• Evaluates requests from departments and managers for material and personnel resources, and recommends the allocation and expenditure of resources based on management priorities.

• Directs the design implementation, revision, and maintenance of management information and control systems to provide complete, accurate, and timely data for use in formulating and justifying financial, staffing, and material requests.

• Works with the Administration team to develop effective managerial policies, procedures, methods and organizational structures.

• Collaborates with the Administration team on the implementation and integration of District policies and procedures into operations, and ascertainment of solutions to unusual and complex business problems.

• Oversees the public procurement process for large purchases in accordance with State of Oregon guidelines for Special Districts.

• Prepares, updates, analyzes and reviews a wide variety of complex financial transactions, statements, records and reports.

• Performs cash and investment management activities.

• Oversees the integrity and accuracy of the general ledger; monitors posted financial data; assists departments with corrections; reconciles subsidiary financial systems and initiates adjustments.

• Oversees and may prepare financial reports as scheduled or on demand, i.e., monthly Board meetings.

• Reviews monthly expenditures and budget variance reports as necessary.

• Participates in the annual budgeting process. Prepares annual budget documents in accordance with Oregon Budget Guidelines for Special Districts.

• Creates budget coding sheets for managers and supervisors to use for processing invoices.

• Participates in the coordination of the annual fiscal audit; serves as a liaison with auditors.

• Presents financial reports in Board and/or committee meetings as needed.

• Provides needed documents and information for audit including, but not limited to, trial balance, expenditure reports, bank reconciliations, tax receivables, general ledger detail, fixed assets, accounts payable, payroll, long-term debt, revenue, fund balances, and journal entries.

• Performs the fixed asset accounting process. Maintains the fixed asset inventory control records for the District.

• Reviews and verifies accounts payable; reviews and verifies bi-weekly payroll.

• Creates and maintains updated documentation and checklists for designated tasks to support and sustain cross-training and redundancy for key functions.

• Completes special projects as assigned or as determined appropriate.

• Oversees year end tasks, including W2 and 1099 review and processing.

• Provides backup to payroll, accounts receivable and accounts payable, as needed.

• Regular attendance.

• Perform other duties as assigned.

Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to communicate effectively with both internal and external customers;

• Verify, reconcile, balance, adjust, and audit accounts;

• Maintain financial and accounting records;

• Prepare accounting statements and reports, including comprehensive accounting reports;

• Review and analyze financial documents for completeness and accuracy;

• Read, comprehend, and analyze financial statements;

• Perform complex financial analysis;

• Apply accounting procedures and principles and perform mathematical calculations and analysis;

• Monitor accounting control systems;

• Organize and manage projects;

• Meet schedules and timelines;

• Solve problems and work independently;

• Interpret and apply applicable Federal, State, and/or Local laws, rules, and regulations;

• Demonstrate proficiency in use of Microsoft Excel and ten-key by touch skills;

• Use computers and other office equipment, effectively and efficiently;

• Keep sensitive information confidential;

• Communicate effectively both orally and in writing with coworkers, customers and other agencies;

• Manage records and information in any format, in accordance with applicable statutes, regulations and District policy, guidance and records retention schedule.

• Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB);

• Principles, practices, and standards of governmental and fund accounting;

• Financial and statistical analysis techniques;

• Grant and/or contract management principles and practices;

• Fund accounting practices.

QUALIFICATIONS

MINIMUM QUALIFICATIONS

• Bachelor's degree from an accredited college or university in accounting, business, finance, or a related field.

• 5 years of accounting experience

• OR Equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the duties as described.

PREFERRED QUALIFICATIONS

• 3 years of supervisory experience

• Recent experience with governmental accounting

SPECIAL REQUIREMENTS/LICENSES

Criminal background check required.